Seven Hills Art Club
Constitution and By-laws
Constitution and By-laws
ARTICLE I – Name
This organization shall be named The Seven Hills Art Club, and is sponsored by the Lynchburg Parks and Recreation Department Miller Center.
ARTICLE II – Purpose
The purpose of The Seven Hills Art Club is to promote interest in the painting and allied visual arts by having a regular scheduled meeting place to share mutual interests in the arts.
ARTICLE III – Membership
Section 1
Membership in The Seven Hills Art Club shall be open to all artists who live in Lynchburg and the surrounding areas who draw or paint in any medium on their own time, without supervision or instruction, having had previous painting experience or training. The Executive Board has the right to review artwork prior to membership approval.
Section 2
Membership invoices will be sent to members in April. Annual membership dues are due at the May business meeting or by return mail to the current Treasurer.
Section 3
Breakdown of membership and dues, as follows:
Active members will be charged $25.00 yearly and may vote and participate in all activities, if they are members in good standing, having paid their dues for the year. The Executive Board may review and grant on an individual basis scholarships to those showing financial need. Individuals may approach any Board Officer to apply for a scholarship, or be nominated by another Club member.
Section 4
Membership dues, fees, and other monies donated or collected shall be used to defray costs of any activities of the Club, administrative fees and supplies, etc.
Section 5
A sixty (60) day grace period shall be allowed for payment of Club membership dues before a name is dropped from the membership list.
Section 6
New members joining during the period of May 1 – December 31, shall be charged $25.00 dues. New members joining January 1 – April 30 shall be charged prorated dues of $15.00. Every new member shall be furnished a welcome package including but not limited to a copy of the Constitution and By-Laws.
ARTICLE III – Finances
A checking account shall be set up and used as a depository of funds for payment of expenses and purchases of supplies as determined by the Club. This account shall have signatures on file with the bank of the Treasurer and one other Club Officer appointed by the Executive Board. Only one signature is required to sign checks. A debit/credit card shall be available for Club purchases made by the designated Club Officers.
ARTICLE IV – Officers
Section 1
The officers of The Seven Hills Art Club shall be President, Vice-President, Treasurer, Secretary, and Professional Supervisor from The Lynchburg Parks and Recreation Department Miller Center.
Section 2
Officers shall be elected from the active membership at the annual meeting, be installed, and shall hold office for two (2) years. Officers may be re-elected. The President and Secretary shall be elected the first year, and the Vice-President and Treasurer shall be elected the following year. Rotation of officers shall continue in this manner.
Section 3
A. President – shall oversee the general organization of the Club, be responsible for membership, and work with the Professional Supervisor. The President is head of all committees.
B. Vice-President – shall automatically assume the position of President in the event of vacancy or substitute for the President during his/her absence. The Vice-President will do such duties as the President shall request. The Vice-President shall, also, be responsible for inviting and making all arrangements for guest speakers at monthly meetings.
C. Treasurer – shall be responsible for collecting and disbursing Club funds through the Club checking account, provide a financial report at each business meeting and submit all records in the form of an annual report for annual review by the Executive Board.
D. Secretary – shall be responsible for recording and reading of minutes of meetings, handle correspondence, public affairs, and record the attendance at each business meeting. The Secretary shall provide a copy of the minutes and attendance to each Board Officer and to the Professional Supervisor.
E. Professional Supervisor – shall serve as adviser and mediator between the Lynchburg Parks and Recreation Department Miller Center and The Seven Hills Art Club.
Section 4
Vacancy – If a vacancy occurs during the fiscal year, the Executive Board may appoint a member to fill the vacancy, subject to approval of the Club membership.
ARTICLE 5 – Committees
Committees shall be appointed by the President and act for the duration of their assigned task or until the end of the fiscal year.
ARTICLE 6 – Meetings
Section 1
Business meeting shall be held the first Friday of each month.
Section 2
Business meetings may be cancelled by the Executive Board and notification made to the membership.
Section 3
The annual meeting shall be held the first Friday of May. At this time, Board Officers shall be elected and installed.
Section 4
A quorum of the Club shall consist of those present from the general membership, counting two (2) Officers of the Executive Board. A majority of such quorum may decide any question that may come before the meeting, consistent with these by-laws.
ARTICLE 7 – Fiscal Year
The fiscal year of the Seven Hills Art Club shall be from June 1 through May 31 of the following year.
ARTICLE 8 – Amendment Process
This Constitution and By-Laws may be amended by a majority vote of the Club membership at any regular business meeting, provided two (2) Officers of the Executive Board and a quorum of the membership are present, and provided the intention to amend the Constitution and By-Laws shall have been communicated to each member.
ARTICLE 9 – By-Laws
Section 1
Robert’s Rules of Order shall be used as the guidelines for all business meetings.
Section 2
The regular order of business shall be as follows:
A. Call meeting to order.
B. Introduce guests and new or prospective members.
C. Reading of previous meeting’s minutes.
D. Treasurer’s report.
E. Committee reports
F. Old business.
G. Election and installation of officers (annual meeting).
H. New business
I. Adjournment of meeting
J. Program (if any is planned).
ARTICLE 10 – Membership Responsibilities
Section 1
A storage area will be provided to leave refreshment and other supplies at the Lynchburg Parks and Recreation Department Miller Center between meetings. The Seven Hills Art Club or the City of Lynchburg Recreation Department assumes NO RESPONSIBILITY for damage or loss.
Section 2
All members are responsible for clean-up in or out of the Recreation Center after every meeting.
ARTICLE 11 – Exhibitions and Shows
Section 1
The number and size of paintings, drawings, or other artwork shall be set at the business meeting one (1) month before the exhibition or show.
Section 2
All members showing their work in exhibitions or shows ARE REQUIRED TO WORK during that show when necessary.
Section 3
Each member will pay a twenty percent (20%) fee of the sale of paintings or artwork any time the member uses The Seven Hills Art Club name.
This Constitution and By-Laws were amended and approved in the Fall of 2009.
This organization shall be named The Seven Hills Art Club, and is sponsored by the Lynchburg Parks and Recreation Department Miller Center.
ARTICLE II – Purpose
The purpose of The Seven Hills Art Club is to promote interest in the painting and allied visual arts by having a regular scheduled meeting place to share mutual interests in the arts.
ARTICLE III – Membership
Section 1
Membership in The Seven Hills Art Club shall be open to all artists who live in Lynchburg and the surrounding areas who draw or paint in any medium on their own time, without supervision or instruction, having had previous painting experience or training. The Executive Board has the right to review artwork prior to membership approval.
Section 2
Membership invoices will be sent to members in April. Annual membership dues are due at the May business meeting or by return mail to the current Treasurer.
Section 3
Breakdown of membership and dues, as follows:
Active members will be charged $25.00 yearly and may vote and participate in all activities, if they are members in good standing, having paid their dues for the year. The Executive Board may review and grant on an individual basis scholarships to those showing financial need. Individuals may approach any Board Officer to apply for a scholarship, or be nominated by another Club member.
Section 4
Membership dues, fees, and other monies donated or collected shall be used to defray costs of any activities of the Club, administrative fees and supplies, etc.
Section 5
A sixty (60) day grace period shall be allowed for payment of Club membership dues before a name is dropped from the membership list.
Section 6
New members joining during the period of May 1 – December 31, shall be charged $25.00 dues. New members joining January 1 – April 30 shall be charged prorated dues of $15.00. Every new member shall be furnished a welcome package including but not limited to a copy of the Constitution and By-Laws.
ARTICLE III – Finances
A checking account shall be set up and used as a depository of funds for payment of expenses and purchases of supplies as determined by the Club. This account shall have signatures on file with the bank of the Treasurer and one other Club Officer appointed by the Executive Board. Only one signature is required to sign checks. A debit/credit card shall be available for Club purchases made by the designated Club Officers.
ARTICLE IV – Officers
Section 1
The officers of The Seven Hills Art Club shall be President, Vice-President, Treasurer, Secretary, and Professional Supervisor from The Lynchburg Parks and Recreation Department Miller Center.
Section 2
Officers shall be elected from the active membership at the annual meeting, be installed, and shall hold office for two (2) years. Officers may be re-elected. The President and Secretary shall be elected the first year, and the Vice-President and Treasurer shall be elected the following year. Rotation of officers shall continue in this manner.
Section 3
A. President – shall oversee the general organization of the Club, be responsible for membership, and work with the Professional Supervisor. The President is head of all committees.
B. Vice-President – shall automatically assume the position of President in the event of vacancy or substitute for the President during his/her absence. The Vice-President will do such duties as the President shall request. The Vice-President shall, also, be responsible for inviting and making all arrangements for guest speakers at monthly meetings.
C. Treasurer – shall be responsible for collecting and disbursing Club funds through the Club checking account, provide a financial report at each business meeting and submit all records in the form of an annual report for annual review by the Executive Board.
D. Secretary – shall be responsible for recording and reading of minutes of meetings, handle correspondence, public affairs, and record the attendance at each business meeting. The Secretary shall provide a copy of the minutes and attendance to each Board Officer and to the Professional Supervisor.
E. Professional Supervisor – shall serve as adviser and mediator between the Lynchburg Parks and Recreation Department Miller Center and The Seven Hills Art Club.
Section 4
Vacancy – If a vacancy occurs during the fiscal year, the Executive Board may appoint a member to fill the vacancy, subject to approval of the Club membership.
ARTICLE 5 – Committees
Committees shall be appointed by the President and act for the duration of their assigned task or until the end of the fiscal year.
ARTICLE 6 – Meetings
Section 1
Business meeting shall be held the first Friday of each month.
Section 2
Business meetings may be cancelled by the Executive Board and notification made to the membership.
Section 3
The annual meeting shall be held the first Friday of May. At this time, Board Officers shall be elected and installed.
Section 4
A quorum of the Club shall consist of those present from the general membership, counting two (2) Officers of the Executive Board. A majority of such quorum may decide any question that may come before the meeting, consistent with these by-laws.
ARTICLE 7 – Fiscal Year
The fiscal year of the Seven Hills Art Club shall be from June 1 through May 31 of the following year.
ARTICLE 8 – Amendment Process
This Constitution and By-Laws may be amended by a majority vote of the Club membership at any regular business meeting, provided two (2) Officers of the Executive Board and a quorum of the membership are present, and provided the intention to amend the Constitution and By-Laws shall have been communicated to each member.
ARTICLE 9 – By-Laws
Section 1
Robert’s Rules of Order shall be used as the guidelines for all business meetings.
Section 2
The regular order of business shall be as follows:
A. Call meeting to order.
B. Introduce guests and new or prospective members.
C. Reading of previous meeting’s minutes.
D. Treasurer’s report.
E. Committee reports
F. Old business.
G. Election and installation of officers (annual meeting).
H. New business
I. Adjournment of meeting
J. Program (if any is planned).
ARTICLE 10 – Membership Responsibilities
Section 1
A storage area will be provided to leave refreshment and other supplies at the Lynchburg Parks and Recreation Department Miller Center between meetings. The Seven Hills Art Club or the City of Lynchburg Recreation Department assumes NO RESPONSIBILITY for damage or loss.
Section 2
All members are responsible for clean-up in or out of the Recreation Center after every meeting.
ARTICLE 11 – Exhibitions and Shows
Section 1
The number and size of paintings, drawings, or other artwork shall be set at the business meeting one (1) month before the exhibition or show.
Section 2
All members showing their work in exhibitions or shows ARE REQUIRED TO WORK during that show when necessary.
Section 3
Each member will pay a twenty percent (20%) fee of the sale of paintings or artwork any time the member uses The Seven Hills Art Club name.
This Constitution and By-Laws were amended and approved in the Fall of 2009.
